Administrative Assistant 1

Description : Administrative Assistant 1. Company : New Jersey Department of Labor and Workforce Devel.... Location : United States

Job details Salary $68,636 - $97,644 a year Job Type Temporary Full Job Description

HR-96 (12/19)


Posting # 2021-037 Issue Date 2/23/2021 Closing Date 3/9/2021

Title Administrative Assistant 1

Range/Title Code P26/59900

Salary $68,635.84 - $97,643.83

Unit Scope Statewide Career Service

Location Employment Accessibility
Services, Trenton

Workweek 4E # Vacancies 1

Job Description


The Department of Labor and Workforce Development (DOL) provides many benefits to employees to acknowledge and value their
contribution. Statewide benefits include health insurance, pension, Flexible Spending Accounts (FSA)/Health Savings Accounts (HSA), life
insurance, deferred compensation and more. The DOL also provides tuition reimbursement (after nine months of employment), Alternate
Workweek Program (determined by division), Work from Home Program (determined by division), and employee training.

Under the direction of the Assistant Commissioner of Employment Accessibility Services which consists of the following divisions: Temporary
Disability Insurance/Family Leave Insurance (TDI/FLI); Disability Determination Services (DDS); and Vocational Rehabilitation Services,
provides confidential secretarial support and ensures the proper administration of all secretarial office routines, policies and procedures.
Screens all inbound telephone calls and takes messages, offers assistance or transfers call to appropriate staff/division. Types/drafts letters
and other correspondence for the review of the Assistant Commissioner. Maintains the Assistant Commissioner's daily calendar, gathers
material for meetings and presentations, prepares meeting folders, and makes travel arrangements. Receives/reviews all incoming mail, e-
mail, and correspondence and sorts, routes and pends items as necessary. Ensures that all documents requiring the Assistant
Commissioner's review and approval are entered into the department's executive review tracking system and follows up as necessary. Does
related work as required.

Civil Service Commission Requirements (Education/Experience/Licenses)


Open to employees of the State of New Jersey who are permanent in a competitive title and who meet the following open competitive
requirements:

Education: Graduation from an accredited college or university with a Bachelor's degree.

Experience: Three (3) years of experience in a business or government agency providing administrative support services and/or coordinating
work activities

NOTE: Applicants who do not possess the required education may substitute additional experience as indicated on a year-for-year basis with
thirty (30) semester hour credits being equal to one (1) year of experience.

RESUME NOTE: Eligibility determinations will be based only upon information presented on the resume along with other supporting
documents. Applicants who possess a degree from a college or university outside the United States must provide an evaluation of the
transcripts from a recognized evaluation service at the time of submission. Failure to do so may result in your ineligibility.

LICENSE: Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than
employee mobility, is necessary to perform essential duties of the position.

Pending Civil Service Approval


TO APPLY for this Position

If you qualify and would like to be considered, submit a letter of interest and your resume (including daytime phone number and

email address) to the person and email address listed below. You must submit your response by the closing date shown above and

include the Posting number.

EMAIL:
Human Capital Strategies
Recruitment Unit
[email protected]

*Subject line must specify complete job posting number

This is not a promotional announcement for a Civil Service Examination.

This posting may result in personnel actions which will require final approval by the Department of Labor and Workforce Development

and the Civil Service Commission in accordance with Civil Service Commission rules and regulations.

Job Posting Authorized by Tennille R. McCoy, Assistant Commissioner, Division of Human Capital Strategies

  • Newly hired employees must agree to a thorough background check that may include fingerprinting.
  • Any appointments made from postings which involve movement between unit scopes, may result in a forfeiture of rights to any promotional list in a former

unit scope.

  • As of September 2010, in accordance with N.J.S.A. 52:14-7, the “New Jersey First Act,” all new employees must reside in the State of New Jersey, unless

exempted under the law. If you do not live in New Jersey, you have one year after you begin employment to relocate your residence to New Jersey, or to

secure

an exemption.
The New Jersey Department of Labor and Workforce Development is an Equal Opportunity/Affirmative Action Employer.


New Jersey Department of Labor and Workforce Development
PERSONAL RELATIONSHIPS DISCLOSURE STATEMENT

In accordance with the Uniform Ethics Code adopted by the NJ State Ethics Commission and the State Policy

Prohibiting Discrimination in the Workplace, the New Jersey Department of Labor and Workforce Development

(NJ DOL) requires the disclosure of all relatives, consensual personal relationships, and cohabitants. No NJ DOL

employee may supervise or exercise any authority with regard to personnel actions involving their relative,

anyone with whom there is a consensual personal relationship, or anyone with whom they cohabit.

Relative means an individual’s spouse/domestic partner/civil union partner1 or the individual or

spouse’s/domestic partner’s/civil union partner’s parent, child, brother, sister, aunt, uncle, niece, nephew, cousin,

grandparent, grandchild, son-in-law, daughter-in-law, stepparent, stepchild, stepbrother, stepsister, half-brother

or half-sister, whether the relative is related to the individual or the individual’s spouse/domestic partner/civil

union partner by blood, marriage or adoption.

Consensual personal relationship means marriage, engagement, dating or other ongoing romantic or sexual

relationships.

Cohabitant means non-related persons who share a household under circumstances where there is financial

interdependence.

The New Jersey Department of Labor and Workforce Development requires the disclosure of all relatives and

consensual personal relationships to be promptly reported directly to the Division of Human Capital Strategies

(HCS) - Director’s Office. Confidentiality shall be maintained to the extent possible and practicable. This

information may be shared with NJ DOL’s Equal Employment Opportunity Office and/or the NJ DOL Ethics

Office as deemed necessary. Upon receiving notice of the relationship, HCS may address any situation as

necessary in consultation with the EEO Office and/or the Ethics Officer. This may include, but is not limited to,

the changing of reporting relationships or transferring any of the employees involved. Failure to provide

notification to HCS may result in discipline up to and including termination and the denial of legal

representation and indemnification by the State in the event that a lawsuit is filed having a connection with a

personal relationship. Employees are under a continuing obligation to promptly report personal relationships that
develop during the course of their employment.

I DO NOT have a relative or a consensual personal relationship, as defined above, with anyone working

for the New Jersey Department of Labor and Workforce Development.

I DO have a relative or a consensual personal relationship, as defined above, with anyone working for the

New Jersey Department of Labor and Workforce Development identified as follows:

Name Relationship Division and Work Location

1 Domestic Partner as defined in NJSA 26:8A-1 et. seq. and Civil Union status as defined in NJSA 37:1-28 et. seq.

Do you need more space for disclosure? Yes No If YES, continue writing on the back of this

form.

I certify that the information on this form to the best of my knowledge and belief is true, complete and

accurate. I understand that any misleading or incorrect information, willful misstatement, or omission of a

material fact, may be just cause for disciplinary action up to and including termination. I understand my

obligation to promptly report personal relationships that develop during the course of my employment.